Job vacancy – Finance and Professional Subscriptions Administrator

Job vacancy – Finance and Professional Subscriptions Administrator

22 February 2018 at 11:32

The Organisation
Engineers Ireland is the professional body for engineers and engineering in Ireland. With over 25,000 members across the island of Ireland and overseas, we focus on the promotion and development of all disciplines of engineering, working collaboratively with industry, educational institutions, state bodies and the public service. As one of the country’s largest and longest established professional bodies, we liaise closely with the engineering community to act as the voice of the profession and to promote excellence through a programme of ongoing accredited professional development and certification.

The role
We are now seeking to recruit a Finance & Professional Subscriptions Administrator. The successful candidate will support the Organisation’s finance function in ensuring that subscriptions are collected efficiently and that members’ queries are dealt with promptly. The role will also involve general financial administration including accounts receivable and accounts payable.

Reporting to the Finance and Professional Subscriptions Team Leader, the job holder’s main responsibilities will include the following:

Professional Subscriptions

  • Assisting with invoicing and collection of professional subscription income
  • Preparation and issuing of invoices, receipts, and statements
  • Assisting with annual membership retention call campaign
  • Membership database maintenance and reporting
  • Acting as first point of contact for member email and phone queries


  • Cheque/cash processing and lodgement
  • Credit card processing and reconciliation
  • Direct debit administration
  • Petty cash administration

Financial Administration

  • Accounts Payable: processing monthly supplier invoice payment run, and other ad hoc invoice and expense claim payments
  • Accounts Receivable: assisting with debtor invoicing and credit control


  • Opening and distribution of post, returned post
  • Supporting process improvement initiatives
  • Other ad hoc duties as required

Candidate Requirements


  • At least 2 years’ administration experience in accounts department or similar commercial environment
  • Strong customer service focus
  • Excellent interpersonal and communication skills
  • Ability to work on own initiative and also as a good team player
  • Proficient in MS Office Suite, particularly Excel and Word
  • Fluent English speaker


  • Knowledge of basic bookkeeping concepts
  • Sage 50 or similar accounting package experience

Application Details
Apply by email only please, including CV and Cover Letter outlining your suitability for the role, in strictest confidence, by email to: John Byrne, Finance Director, Engineers Ireland

Please mark the subject line: Finance and Professional Subscriptions Administrator Vacancy.

Please note the closing date for receipt of applications is close of business on Friday 2nd March 2018.

Engineers Ireland is an equal opportunities employer.